From Invoice Chaos to Financial Control in Two Weeks
Our proven template-based process delivers immediate ROI where generic OCR solutions fail
- Invoice Receipt
- Format Identification
- Template Selection
- Field Mapping
Template Matching
AI Processing
Data Validation
Structured Output
System Integration
Template Matching
Step 1 of 5 in our Template-Based Processing
See Why Generic OCR Fails But Templates Excel
Our template-based approach delivers 99.99% accuracy by knowing exactly where to find each data field
Template Matching Demo
Template Info
For digital invoices in standard machine-readable format
Processing Steps
Sample Invoice
Extracted Data
Templates are custom-designed for your specific invoice formats, creating precision extraction rules that eliminate the guesswork causing errors in generic OCR solutions.
Our 2-Week Implementation Process
From analysis to cost savings in 14 days or less
Invoice Format Analysis
We analyze your specific invoice formats to identify extraction patterns
Key Activities
Custom Template Creation
Our experts develop precision extraction templates for your formats
Key Activities
Rigorous Accuracy Testing
We test extensively to ensure 99.99% extraction accuracy
Key Activities
Rapid Deployment
Go from analysis to production in just 2 weeks
Key Activities
Continuous Optimization
We maintain and improve your solution for consistent ROI
Key Activities
Key Template-Based Advantages
Four critical advantages that generic OCR solutions can’t match
99.99% Extraction Accuracy
Custom templates ensure field-specific precision that generic solutions can’t match.
2-Week Implementation
Get complete ROI in two weeks instead of months with traditional solutions.
Real-Time Financial Insights
Transform invoice data into actionable business intelligence instantly.
Ongoing Template Updates
We maintain your templates as invoice formats change, ensuring consistent accuracy.
Quantify Your Cost Reduction
See exactly how much you can save with our template-based solution compared to your current process
Quantify Your Cost Reduction
See exactly how much you can save with our template-based solution compared to your current process
Request a detailed analysis based on your specific invoice formats and volume
Frequently Asked Questions
Common questions about our template-based approach
How does your 2-week implementation compare to traditional 3-6 month rollouts?
Our template-based approach is fundamentally different from generic OCR solutions. Instead of trying to train AI to understand every possible invoice format, we create precise templates for your specific invoice types. This targeted approach eliminates the lengthy training and tuning cycles required by generic solutions. We can typically implement within 2 weeks because we’re solving a specific problem with custom templates rather than building a one-size-fits-all solution.
How do you achieve 99.99% accuracy when other solutions struggle to reach 80%?
Our template-based approach creates extraction rules specifically tailored to your invoice formats. We know exactly where each field is located and what validation should be applied. Generic OCR solutions try to guess field locations across all possible formats, leading to errors. By creating templates specific to your vendors and invoice types, we eliminate the guesswork that causes errors in generic systems.
What happens when vendors change their invoice formats?
As part of our ongoing service, we monitor extraction performance and proactively update templates when vendors change their invoice formats. Our team typically identifies format changes within 24-48 hours and implements template updates immediately. This ensures consistent extraction accuracy without requiring your involvement in template maintenance.
How does your system prevent duplicate payments?
Our validation engine uses multiple data points to identify potential duplicate invoices. It compares invoice numbers, dates, amounts, and vendor information to flag potential duplicates before they enter your payment system. This preventative approach is more effective than post-processing detection and has helped our clients eliminate duplicate payments entirely.
Can you process both digital and scanned invoices?
Yes, our template-based approach works effectively with both digital PDFs and scanned documents. For digital invoices, we typically achieve 99.99% accuracy. For scanned documents, accuracy depends on scan quality but generally ranges from 95-99%. Our system includes specialized pre-processing for scanned documents to improve recognition quality.
How does your system integrate with our accounting or ERP system?
We offer multiple integration options: 1) Standard file outputs in CSV, JSON, or XML formats that can be imported into any system, 2) Direct API connections for real-time data flow, 3) Custom integrations for enterprise clients. During implementation, we’ll configure the output format to match your system’s requirements exactly, eliminating manual formatting work.
Ready to Reduce Processing Costs by 80%?
Get started with a free cost-saving analysis showing exactly how much you can save.